Coaching

Practice management software for coaches. From $22 a month.

Packages, online sessions and payments for coaches — clients book a programme from your page, pay upfront or per session, and join from any device.

14-day free trial · No credit card · Cancel anytime

$22/mo billed yearly · $26 month-to-month
No setup, cancellation or support fees. What you see is what you pay.
One subscription instead of six
Video, e-signatures, forms, booking, secure client portal, notes and billing.
AI built in
AI Assistant, voice and handwriting to text, emotion detection. AI Scribe add-on $20/mo.

Compliant:

HIPAA

PHIPA

GDPR

How coaches use Hypnotes

Three things a Coaching practice does every week — and where they live in the platform.

Sell single sessions and packages; coupons and gift certificates on Premium.
Video calls run in the browser — no Zoom account for you or your clients.
Keep session notes and shared documents per client; clients see them in their portal.

About Coaching

Coaching is a future-oriented process that unlocks personal potential and helps achieve goals. It encourages solution-focused thinking in areas like career, life balance, and performance. A powerful tool for personal and professional development.

One subscription instead of six.

Everything below is included in Hypnotes — the tools coaches use most come first. Each card names the tool you can cancel and the plan it comes with.

Booking page and reminders

Clients self-schedule on your page; e-mail confirmations and reminders. SMS reminders and calendar sync on Premium.

Instead ofCalendlyStandard

HIPAA telehealth

Video sessions in the browser, screen share, optional recording. Group video up to 25 on Premium.

Instead ofZoomStandard

Billing and payments

Invoices and card payments at booking through Stripe, Square, PayPal or Authorize.net. Insurance claims as an add-on.

Standard

E-signature documents

Upload consent and intake PDFs once; clients complete and sign them when they book.

Instead ofDocuSignStandard

Intake forms and questionnaires

Fillable intake forms at booking. Build questionnaires and assessments on Premium.

Instead ofJotformStandardPremium

Client portal and secure sharing

Clients reschedule, see invoices and exchange documents in their own HIPAA-compliant portal — no secure e-mail service needed.

Standard

Notes and records

Progress notes, files, session history and an analytics dashboard — one encrypted record per client.

Standard

E-mail and SMS campaigns

Bulk e-mail and SMS to your client list from the same platform.

Instead ofMailchimpPremium+

Plan names show the lowest plan that includes the feature. Compare every feature on the pricing page →

Add it up.

What a solo practice pays for separate tools, and what the best-known practice software charges — next to Hypnotes.

6 tools, one bill each

Typical entry plans for one person, USD per month, at yearly billing where the vendor offers it.

6 tools, one bill each
Video sessionsZoom · Workplace Pro	$14.16
E-signaturesDocuSign · eSignature Personal	$11
Intake forms (HIPAA tier)Jotform · Gold (the HIPAA tier)	$99
Online booking and remindersCalendly · Standard	$10
Secure client e-mail and file sharingHushmail for Healthcare · 1 user	$11.99
AI session notesMentalyc · Mini (40 notes a month)	$14.99
Separate tools$1,933.68 a year	$161.14/mo

Hypnotes StandardBilled yearly ($264/yr) · $26 month-to-month · replaces the first 5 tools ($146.15/mo)

$22/mo

Hypnotes Premium + AI ScribePremium $45/mo + AI Scribe add-on $20/mo · covers all six

$65/mo

Questionnaire builder, SMS reminders and calendar sync are Premium ($45/mo). Campaign e-mail and SMS (a Mailchimp-type tool) are Premium+ ($78/mo) — still below the stack total. Jotform's HIPAA tier is shown because the cheaper tiers cannot sign a BAA; DocuSign's self-serve plans offer no BAA at all.

Practice software, entry plan, one therapist

USD per month, month-to-month — none of the three offers a yearly price.

TherapyNotesSolo$69/mo
Two-person telehealth included; premium telehealth +$15, AI notes +$40.
Jane AppBalance$59/mo
Limited to 20 appointments a month; the next plan is $79. AI Scribe +$15.
SimplePracticeStarter$49/mo
Telehealth included; signing documents other than intake needs the Essential plan ($79). AI notes +$35.
Hypnotes Standardmonth-to-month$26/mo
$22/mo billed yearly. Telehealth, e-signatures, intake forms and client portal included.

Prices checked October 2026 on each vendor's public pricing page; lowest plan for one practitioner; USD; promotions excluded. Hypnotes Standard is $22/mo billed yearly or $26 month-to-month. AI Scribe is an optional $20/mo add-on on Premium and Premium+. Prices in other currencies on the pricing page.

See all plans

AI that does the paperwork.

Five AI tools inside the same platform. You review everything before it is saved.

Add-on · $20/mo on Premium and Premium+

AI Scribe

Record or upload a session (audio or video) and get a drafted session note to review.

1Upload or record the session (audio or video)
2Automatic transcription with speaker labels
3AI-drafted session note
4You review and approve every field before it is saved

See AI Scribe pricing →

AI Scribe · Session 4 · 48 minDraft · review

Transcript

TherapistHow did the breathing exercise go this week?

ClientBetter. I used it twice before meetings and the tension dropped.

TherapistLet’s keep that and add a short evening routine.

Drafted note

Subjective Approve

Reports lower tension after using the breathing exercise twice.

Plan Edit

Continue the exercise; add a short evening routine before next session.

AI Assistant

A daily briefing of today's clients and tasks, and session summaries, inside your dashboard.

Voice to text

Dictate a note; it is transcribed and saved to the client record.

Premium

Handwriting to text

Photograph or scan handwritten notes; they become editable text in the record.

Premium

Emotion detection

On-screen emotion cues during a video session. Hypnotes stores no facial data; recordings happen only if you start them.

Premium

Simple for you. Simpler for your clients.

Telehealth runs in the browser — nothing to install for you or your client, on phone, tablet or computer.

1
Your client books on your page
They pick a time, fill in the intake form, sign and pay in one go. The video link is created with the booking.
2
Reminders go out by themselves
E-mail confirmations and reminders automatically. SMS reminders on Premium.
3
Both of you join from the browser
You click the appointment in your calendar; your client clicks the link. Screen share, optional recording, no download.

No installation — browser only
Automatic time-zone conversion
Client portal for rescheduling and documents
HIPAA, PHIPA and GDPR compliant · encrypted · secure backups

See how telehealth works →

Plain pricing. Add-ons shown.

Three plans in USD, cancel anytime. Yearly billing saves up to 17%.

Standard

For a solo practice getting started.

$22/mo

billed yearly ($264 a year)

30 clients · 10 services

Get Started Now

Booking page and client self-scheduling
E-mail confirmations and reminders
Built-in HIPAA telehealth
Unlimited document upload and e-signatures
Client portal
Progress notes and file storage
Payments, invoicing and analytics

Premium

For a full practice that wants SMS reminders, forms and the AI tools.

$45/mo

billed yearly ($540 a year)

Unlimited clients · 20 services · 1 extra location free

Get Started Now

Everything in Standard
SMS reminders
Group sessions and group video up to 25
Calendar sync (Google, Outlook, iCloud)
Questionnaires and surveys
Voice to text and handwriting to text
Emotion detection in video sessions
Coupons, custom scheduler URL and booking page

Optional add-ons

AI Scribe +$20/mo

Insurance billing +$20/mo (clearinghouse account not included)

Premium+

For clinics with a team, locations and campaigns.

$78/mo

billed yearly ($936 a year)

Unlimited clients, services and group video · 1 extra location free

Get Started Now

Everything in Premium
Unlimited services and group video
E-mail and SMS campaigns
User roles and permissions
Remove the "Hypnotes Scheduler" badge
Unlimited coupons

Optional add-ons

AI Scribe +$20/mo

Insurance billing +$20/mo (clearinghouse account not included)

Compare every feature →

No setup, cancellation or support fees. Card-processing fees are charged by your payment provider (Stripe, Square, PayPal, Authorize.net) and passed through at cost.
SMS beyond the monthly allowance is billed per 100 messages. Extra locations and extra practitioners are priced per month on Premium and Premium+ — see the pricing page.
Prices in USD; GBP, EUR, AUD and TRY on the pricing page. 14-day free trial, no credit card.

Other professions

Hypnotes works the same way for every profession below.

Try Hypnotes free for 14 days

No credit card. Cancel anytime. From $22 a month after the trial.

Practice management software for coaches. From $22 a month.

How coaches use Hypnotes

About Coaching

One subscription instead of six.

Booking page and reminders

HIPAA telehealth

Billing and payments

E-signature documents

Intake forms and questionnaires

Client portal and secure sharing

Notes and records

E-mail and SMS campaigns

Add it up.

6 tools, one bill each

Practice software, entry plan, one therapist

AI that does the paperwork.

AI Scribe

AI Assistant

Voice to text

Handwriting to text

Emotion detection

Simple for you. Simpler for your clients.

Your client books on your page

Reminders go out by themselves

Both of you join from the browser

Plain pricing. Add-ons shown.

Standard

Premium

Premium+

Other professions

Try Hypnotes free for 14 days